Policies & Information (2/07)

Welcome to Rose City Flute Choir. We are glad to have you with us! ROSE CITY FLUTE CHOIR is a non-profit performance group for adult flutists of an intermediate to advanced playing level. We perform at a variety of venues—retirement centers, Festival of Lights at the Grotto, Saturday Farmers Markets, Greater Portland Flute Society functions, as well as a few actual “concerts” of our own.

MEMBERSHIP

• We charge no dues to our members. We cover our operating costs with paid performances a few times a year.
• You may be asked to purchase our white polo shirt for informal concert dress (approximately $20) and sometimes we take collections for special projects or gifts. Our alto flutes and bass flute were partially purchased by member donations!
• There are no “chairs” in the group and we make an effort to rotate part assignments equitably.
• You need to provide a black three-ring binder and page protectors for your music for performances.
• We highly recommend membership in GPFS (Greater Portland Flute Society--for info see www.gpfs.org ), but do not require it.

REHEARSALS

• We rehearse at Westside United Methodist in Beaverton on Thursday evenings from 7:00-9:00pm with a short social time after rehearsal. Please consult the latest “Upcoming Events & Schedule” sheets for important dates.  Rehearsal & performance info can also be found at www.phyllislouke.com under Rose City Flute Choir/Rehearsal Schedule.
• Please bring your own music stand, instrument, assigned parts, and pencil to rehearsals.
• Please follow normal rehearsal etiquette: please refrain from talking while we’re playing or while the conductor is rehearsing a section, have your music prepared, be courteous to the other players at all times. After rehearsal, please help straighten up the room and put instruments away. Remember that we’re all volunteers!!
• Attendance policies: RCFC is an adult volunteer organization. As adults, we need to all be responsible for attending as many rehearsals as humanly possible. Remember, EVERYONE plays an important role in RCFC and it’s important that all parts are covered & balanced at rehearsals. Attendance is important to the continuing quality of the group. In order to participate in a performance, you need to attend at least 70% of the rehearsals for that performance, including at least 2 of the first 3 rehearsals and 2 of the last 3 rehearsals and the dress rehearsal.  If you must miss a rehearsal or concert, please call Phyllis Louke at 503/579-6987 or email at palouke@comcast.net as soon as you know of the conflict.
• Read information given out—it is important! Includes rehearsal schedules and concert information.
• Absences: Knowing your part does not excuse you from attending rehearsals—we need to work on ensemble playing, balance and style, and we can’t do that without you.
• If you miss a rehearsal: you are responsible for checking with another member to find out if there are any handouts or changes. You are also responsible for asking someone on your part about specific part changes.

MUSIC

• Parts Assignments: When you commit to playing a concert, permanent parts will be assigned to you and you will be allowed to take them home. Please remember that copying music takes time (Lisa spends MANY hours slaving over a copy machine!) and money. If you find that you will not be able to play a concert, please return your music to Lisa immediately, so the parts can be redistributed if necessary.
• Passing In Music: Music is generally passed in and refiled at the first rehearsal following a performance. If you cannot attend that rehearsal, please arrange to turn in your music immediately following the concert, or give it to another RCFC member to turn in for you.
• All RCFC Members have a labeled folder in the music file box.  New music is put in this folder, so if you're missing a piece of music, check your folder at rehearsal.  Folders should be left in the file box after you've taken out the music to put in your black binder.

INSTRUMENTS

RCFC owns two alto flutes and two bass flutes, which are available with proper check-out procedures to members in good standing. We also use a bass and alto flute owned by Greater Portland Flute Society. These instruments are available for use by GPFS Members only.   When checked out, rental fee of $1/day applies.  Other instruments include various piccolos, altos and basses owned by individual members.

RCFC BOARD

Rose City Flute Choir is totally run by volunteers and we can always use help! Call any board member if you would like to volunteer or want to know what needs to be done! Let us know if you hear of a performance opportunity.

President and Treasurer: Phyllis Louke
Librarian: Lisa Steinkamp
Publicity: Donna Schmidt
Secretary: Elicia Harrell
Attendance:  Daphne Settle
Church Liaison:  Julie Campbell
Refreshment Coordinator:  Pamela Davis

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